Transport companies manage fleets with sometimes dozens of entities and thousands of invoices per year. Motor vehicle tax (GWH scheme) and CJIB fines are recurring items that need to be processed efficiently. eConnect offers Fleet Flow, a solution that fully automates these flows.
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Fleet Flow automatically retrieves motor vehicle tax via Digipoort and transforms it into standard e-invoices with all licence plate details at line level. CJIB fines are processed via the same model. With a software integration, the consolidated invoices arrive directly in your own accounting software, per entity (Dutch Chamber of Commerce (KVK) number).
Standalone product for fleet management that runs in the PSB. Combines the GWH scheme and CJIB fine processing in one automated flow per entity.
eConnect retrieves the motor vehicle tax specifications via Digipoort using a PKI certificate and transforms them into standard e-invoices (UBL) with all licence plate details at line level.
Traffic fines retrieved and delivered digitally via the same model as the GWH scheme. No additional subscription costs, only a charge per document.
Invoicing based on the Dutch Chamber of Commerce (KVK) number. Each organisation for which motor vehicle tax is retrieved counts as an entity. Subscription per first entity, rate per additional entity.
Fleet Flow automates motor vehicle tax and fine processing for transport companies with multiple entities.
Van der Velden Rioleringsbeheer manages 21 entities with approximately 500 employees and processes 27.000 invoices per year. The journey with eConnect started with the GWH scheme for motor vehicle tax and grew into Scan & Recognise, full e-invoicing and WeConnect supplier activation. Shell was their biggest success: the first customer to receive Peppol invoices via GLN registration. The company has since established a Shared Service Center Finance that runs on the eConnect platform.
Van Wijngen International is a transport company with more than 100 tractors, specialised in transport to France (family business since 1982). After the Dutch Tax Authority discontinued the CD-ROM, Van Wijngen started with the GWH scheme via eConnect. "From the moment we got in touch with eConnect, things moved quickly. The communication was clear and not pushy."
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Fleet Flow is the fleet management product that fully automates two administrative flows: motor vehicle tax (GWH scheme) and CJIB fine processing.
The product runs as a standalone module in the Procurement Service Bus (PSB) and is specifically designed for organisations that manage multiple vehicles and entities. Fleet Flow retrieves the motor vehicle tax specifications via Digipoort (the digital gateway of the Dutch Central Government) using a PKI certificate and transforms them into standard e-invoices in UBL format. All licence plate details are included at line level in the invoice, so it is immediately visible which vehicle generates which costs.
CJIB fines (traffic fines) are retrieved and delivered as e-invoices via the same model. There are no additional subscription costs for CJIB processing; you only pay per processed document. This makes it attractive to combine both flows in one automated process.
With an active software integration, the consolidated invoices arrive directly in your own accounting software. Each organisation (Dutch Chamber of Commerce (KVK) number) for which motor vehicle tax or CJIB fines are retrieved counts as one entity, with a subscription per first entity and a rate per additional entity. Fleet Flow runs in the same PSB as all other services, making expansion to full e-invoicing straightforward.
The GWH scheme concerns the motor vehicle tax that is digitally available via Digipoort for automated retrieval.
The process runs fully automatically. The platform connects to Digipoort via a PKI certificate (a digital certificate for secure government communication) and retrieves the motor vehicle tax specifications for all vehicles registered to the relevant organisation. These specifications are transformed into standard e-invoices in UBL format, with all licence plate details included at line level. Per licence plate, it is immediately visible which amount is owed.
For transport companies that manage multiple entities (for example, multiple BVs under one holding), a separate consolidated invoice is created per organisation (Dutch Chamber of Commerce (KVK) number). With an active software integration, this information automatically flows to the accounting system, without manual entry or intermediate files.
The Dutch Tax Authority has discontinued the physical CD-ROM with motor vehicle tax specifications, making digital retrieval via Digipoort the only route. Transport company Van Wijngen International started with Fleet Flow after this change and confirms that the implementation was quick and straightforward.
Fleet Flow combines the GWH retrieval with CJIB fine processing in one integrated flow, so all vehicle-related costs come in via the same channel.
Yes, CJIB fine processing is included as standard in Fleet Flow and works via the same automated model as the GWH scheme.
Traffic fines from the Central Judicial Collection Agency (CJIB) are retrieved digitally and delivered as e-invoices. The process is identical to the motor vehicle tax retrieval: the fines are transformed into standard UBL format with all relevant details (fine amount, licence plate, violation) at line level. With an active software integration, the fines automatically flow to the accounting system.
An important advantage is the cost model. There are no additional subscription costs for CJIB processing; you only pay per processed document, on top of the existing Fleet Flow subscription. This makes it particularly suitable for transport companies that want to centrally process both motor vehicle tax and fines, without two separate processing workflows.
For organisations with multiple entities (Dutch Chamber of Commerce (KVK) numbers), the fines are sorted per entity and processed as separate consolidated invoices. Just like the GWH scheme, each organisation for which fines are retrieved is an entity in the invoicing model.
The combination of GWH and CJIB in one flow gives fleet managers complete oversight of all vehicle-related costs, without manual searching.
Yes, Fleet Flow is deliberately designed as an entry product that seamlessly expands to the full e-invoicing platform.
The journey of Van der Velden Rioleringsbeheer illustrates this growth path. They manage 21 entities with approximately 500 employees and process 27.000 invoices per year. The journey started with the GWH scheme for motor vehicle tax and gradually grew into Scan & Recognise (PDF invoice processing via the IDR), full e-invoicing via Peppol and WeConnect supplier activation. Shell was their biggest success: the first customer to receive Peppol invoices via GLN registration. The company has since established a Shared Service Center Finance that runs entirely on the platform.
The expansion is straightforward because Fleet Flow runs in the same Procurement Service Bus (PSB) as all other services. No new integration needs to be built and the existing software integration remains intact. You simply add functionality to your existing environment.
Common expansions after Fleet Flow are PDF invoice processing (for suppliers who do not yet send e-invoices), Peppol receipt (for suppliers who do) and the Autopilot (for automatic posting in the ERP system).
Fleet Flow's invoicing model is based on entities, where each Dutch Chamber of Commerce (KVK) number for which documents are retrieved counts as a separate entity.
The subscription applies to the first entity and includes the base service: automatic retrieval of motor vehicle tax via Digipoort and CJIB fine processing. For each additional entity (each additional KVK number), a fixed rate per entity applies. This model is specifically designed for transport companies and fleet managers who manage multiple legal entities under one holding or group structure.
Each entity receives its own consolidated invoice with all licence plate details at line level. With an active software integration, these consolidated invoices are automatically processed in the accounting system of the relevant entity. The financial administration per legal entity therefore remains cleanly separated, even though everything is managed centrally.
The entity model scales with the growth of your organisation. When you establish or acquire a new entity, you simply add it. The rates for additional entities are transparent and known upfront, with no hidden costs. Van der Velden Rioleringsbeheer manages 21 entities with approximately 500 employees from one central point in this way.
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