Orders that arrive by email or PDF, get retyped by hand and only lead to discussion at the invoice: that is not a smooth process. Peppol e-ordering brings order message traffic into the same standardized network as e-invoicing: UBL orders, confirmations and changes travel via Peppol Access Points between buyer and seller. Smooth, Standard, Solid.
View the e-procurement solution
Orders from email or a portal are entered manually into ERP or accounting. Every step increases the chance of typing errors and differences between order and invoice.
Without an Order Response the buyer does not know whether the supplier has accepted the order, rejected it or confirmed it under conditions. Follow-up happens by phone or email.
Adjustments to quantity or delivery date are not exchanged as a structured message. The original order and the final invoice drift apart.
The Peppol network has fixed order profiles (Order Only and Advanced Ordering) with UBL messages that travel via the same four-corner model as invoices.
Without structured order message traffic, the procurement chain stays dependent on manual steps. The buyer retypes orders into spreadsheets or sends PDFs; the seller misses a confirmation or change; at the invoice a discussion arises about price, quantity or delivery date. Peppol e-ordering solves that with fixed message types and profiles: not as a loose document, but as part of the network.
E-ordering is the structured exchange of purchase orders via Peppol. The buyer sends a UBL Order (urn:fdc:peppol.eu:poacc:bis:ordering:3) to the seller; both parties use a Peppol Access Point and can be found via the SMP. Validation, encryption and routing follow the same rules as e-invoicing: only the document type and the order profile differ.
In Advanced Ordering the seller responds with an Order Response (status codes AB, AP, CA or RE). The buyer can then send an Order Change or Order Cancellation. That creates a traceable chain from order to invoice and status message, without PDFs or loose emails in between.
Want to put this into practice in your own systems? The e-procurement and e-ordering solution from eConnect connects the full Advanced Ordering process to your ERP or accounting package.
One-way flow (urn:fdc:peppol.eu:poacc:bis:order_only:3). The buyer sends an order; the seller receives it without a mandatory response. Suitable for simple procurement flows where confirmation is not needed.
Full order process (urn:fdc:peppol.eu:poacc:bis:advanced_ordering:3). Including Order Response, Order Change and Order Cancellation. The seller confirms, rejects or accepts under conditions; the buyer can adjust or cancel orders afterwards.
Real-time view of acceptance or rejection. Orders and changes are digitally traceable: the basis for three-way matching at the invoice.
No manual order entry: the order arrives structured in the ERP. With an Order Response you give feedback directly without a separate email exchange.
Peppol has two order profiles. The choice determines whether message traffic stops after the order or continues with confirmation, change and cancellation.
The buyer sends a UBL Order via the Peppol network to the seller. The message is validated against the Peppol BIS schema before it is delivered.
The seller receives the order via its Access Point. The document can be processed directly in ERP or a procurement system: no PDF or email in between.
The seller responds with an Order Response: Acknowledged (AB), Accepted (AP), Conditionally Accepted (CA) or Rejected (RE). Without this response the Advanced Ordering process is not complete.
The buyer can change the order (for example quantity or delivery date). The seller accepts or rejects the change via a new Order Response.
The buyer cancels the order. The seller confirms or refuses the cancellation: a cancellation is a request, not a guarantee if the order is already in progress.
The Peppol Advanced Ordering process runs via fixed message types. Every step goes through the network with the same security level and the same network coverage as e-invoicing.
ordering:3 / order_only:3 or advanced_ordering:3order_response:3advanced_ordering:3advanced_ordering:3despatch_advice:3Advanced Ordering uses fixed document types with their own Peppol BIS profiles and a fixed direction between buyer and supplier.
The eConnect solution for e-procurement and e-ordering: Advanced Ordering and DICO via the same PSB as your invoices.
Technical documentation for sending, receiving, changing and cancelling orders via the PSB.
How public organizations send e-orders via Peppol and what suppliers need in order to receive them.
Peppol BIS, UBL and sector-specific extensions alongside invoices.
Peppol e-ordering describes how orders travel across the network. To land that in your own organization, with an API connection, webhooks, Order Flip and three-way matching, you need an implementation that connects the network to your systems.
Peppol e-ordering is the structured exchange of purchase orders via the Peppol network. Instead of PDFs or email, buyer and seller use UBL messages that travel via Peppol Access Points. The network supports two profiles: Order Only (one-way order) and Advanced Ordering (with Order Response, change and cancellation). E-ordering is the network term for order message traffic; e-procurement is the broader purchase-to-pay chain in which orders, despatch advices and invoices come together.
With Order Only (urn:fdc:peppol.eu:poacc:bis:order_only:3) the buyer sends an order and the process is complete: there is no mandatory response. With Advanced Ordering (urn:fdc:peppol.eu:poacc:bis:advanced_ordering:3) the seller responds with an Order Response (AB, AP, CA or RE) and the buyer can later change or cancel the order. Advanced Ordering is the most complete profile and fits processes where confirmation and traceability are needed.
An Order Response contains a status code that states what the seller does with the order: AB (Acknowledged: received and readable), AP (Accepted: accepted), CA (Conditionally Accepted: accepted under conditions) or RE (Rejected: rejected). With Advanced Ordering a response is mandatory; with Order Only this step does not exist.
An Order Change is a new UBL Order document that refers to the original order and replaces it. The seller responds with an Order Response. An Order Cancellation is a request to cancel: the seller can accept it (AP) or reject it (RE), for example if the order is already in production. Both message types belong to the Advanced Ordering profile.
E-ordering focuses on order message traffic via Peppol: orders, confirmations, changes and cancellations. E-procurement is the broader purchase-to-pay chain: from order via despatch advice and invoice to payment and matching. This page takes the Peppol network angle; the e-procurement solution describes how eConnect puts this into practice.
Alongside the general Peppol BIS order messages there are sector-specific extensions. In construction, DICO messages are used; they travel via the same network and Access Point as standard orders. SETU timecards belong to the staffing sector and are not an order function.
How the Peppol network works and why it is the standard.
Connect to the Peppol network via eConnect.
One PSB integration for invoices, orders and status messages.
Compare Access Points on reliability and document breadth.
These pages connect to e-ordering and help you make choices around network access, registration and implementation concrete.
Go deeper on the network standards and API documentation, or see how eConnect puts e-ordering into practice.
View the e-procurement solution
View the orders API
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