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All rights reserved.",{},"/en/settings",{"description":874},"en/settings","WEQ4qT3y_0itGXSQasjrX3_o5unwpfXobFSFaaR_o98",{"id":1076,"title":200,"auth":21,"body":1077,"canonical":21,"description":1323,"extension":882,"icon":21,"image":21,"keywords":1324,"last_reviewed":1331,"last_updated":1332,"layout":1333,"listed":42,"meta":1334,"nav_column":21,"nav_tab":21,"navigation":595,"no_index":42,"path":201,"redirect":21,"schema_type":1336,"search_boost":21,"seo":1337,"seo_description":21,"seo_title":1338,"show_chat":595,"stem":202,"translationKey":1339,"__hash__":1340},"product/en/5.docs/1.product/1.platform/5.receiving/18.scanner.md",{"type":871,"value":1078,"toc":1311},[1079,1084,1088,1093,1096,1120,1124,1130,1172,1176,1179,1209,1222,1226,1229,1236,1240,1265,1268,1275,1287],[1080,1081,1083],"h1",{"id":1082},"submit-invoices-from-a-scanner","Submit invoices from a scanner",[1085,1086,1087],"p",{},"Still receiving paper invoices? With a scanner that can send email, you can easily submit them to eConnect for automatic processing. The IDR (Intelligent Document Recogniser) reads the text on the scanned document and converts it to a validated e-invoice.",[1089,1090,1092],"h2",{"id":1091},"scanner-requirements","Scanner requirements",[1085,1094,1095],{},"To submit invoices via a scanner, the scanner must meet two requirements:",[1097,1098,1099,1108],"ul",{},[1100,1101,1102,1103,1107],"li",{},"The scanner must have its own ",[1104,1105,1106],"strong",{},"email address"," with a working mailbox. This is needed so that error messages can be received.",[1100,1109,1110,1111,1114,1115,1119],{},"The email address of the scanner must be ",[1104,1112,1113],{},"known"," to your eConnect organisation. The easiest way to arrange this is to set up a ",[1116,1117,1118],"a",{"href":315},"trusted sender"," for the scanner's email address.",[1089,1121,1123],{"id":1122},"set-up-in-three-steps","Set up in three steps",[1085,1125,1126,1127,1129],{},"You have two options for the receiving address: you can use the default Chamber of Commerce address, or create a new address via the ",[1116,1128,314],{"href":315}," (trusted sender). Choose one of the two; you do not need both.",[1131,1132,1133,1138,1149,1158,1162,1165,1169],"e-steps",{},[1134,1135,1137],"h3",{"id":1136},"step-1-choose-your-receiving-address","Step 1: Choose your receiving address",[1085,1139,1140,1143,1144,1148],{},[1104,1141,1142],{},"Option A",": use your default purchase invoice address (",[1145,1146,1147],"code",{},"\u003Cchamber-of-commerce-number>@inkoopfacturen.econnect.eu",") and add the scanner's email address as a known sender.",[1085,1150,1151,1154,1155,1157],{},[1104,1152,1153],{},"Option B",": create a ",[1116,1156,1118],{"href":315}," in the platform. The platform generates a unique email address where you can configure the whitelist type, document type and other settings specifically for the scanner.",[1134,1159,1161],{"id":1160},"step-2-configure-the-email-address-on-the-scanner","Step 2: Configure the email address on the scanner",[1085,1163,1164],{},"Set the chosen email address (from step 1) as the recipient on the scanner.",[1134,1166,1168],{"id":1167},"step-3-check-scan-settings","Step 3: Check scan settings",[1085,1170,1171],{},"Make sure the scanner saves documents as PDF or image (JPEG, PNG or BMP). Set the resolution to at least 300 dpi for the best recognition results.",[1089,1173,1175],{"id":1174},"scan-quality","Scan quality",[1085,1177,1178],{},"The quality of the scan directly affects recognition. A few practical tips:",[1097,1180,1181,1188,1195,1202],{},[1100,1182,1183,1184,1187],{},"Scan at ",[1104,1185,1186],{},"at least 300 dpi"," for a sharp and legible result.",[1100,1189,1190,1191,1194],{},"Make sure the document lies ",[1104,1192,1193],{},"straight"," on the glass, so text is not recognised at an angle.",[1100,1196,1197,1198,1201],{},"Avoid ",[1104,1199,1200],{},"too light or too dark"," scans. The document must contrast well.",[1100,1203,1204,1205,1208],{},"Do not scan the ",[1104,1206,1207],{},"back"," of a document if it contains no relevant information; a blank page can cause an error message.",[1210,1211,1212],"blockquote",{},[1085,1213,1214,1217,1218,1221],{},[1104,1215,1216],{},"Note",": always scan ",[1104,1219,1220],{},"one invoice per file",". If an invoice has multiple pages, save them as one PDF. A PDF containing multiple invoices is rejected.",[1089,1223,1225],{"id":1224},"error-messages","Error messages",[1085,1227,1228],{},"If a scanned document cannot be processed, eConnect sends an error message to the scanner's email address. Check the scanner's mailbox regularly for error messages. Common causes are poor scan quality (the document is unreadable) or a file that is too small (below 1 KB).",[1085,1230,1231,1232,1235],{},"Want to receive error messages at a different email address? With a trusted sender you can set a separate ",[1104,1233,1234],{},"contact email address"," where rejection notifications are sent.",[1089,1237,1239],{"id":1238},"frequently-asked-questions","Frequently asked questions",[1241,1242,1243,1251,1258],"e-accordion",{},[1244,1245,1248],"e-accordion-item",{"header":1246,"value":1247},"What is the minimum scan resolution required for good recognition?","item-1",[1085,1249,1250],{},"Scan at at least 300 dpi for the best recognition results. At a lower resolution the OCR engine cannot reliably read the text, which can lead to error messages or incorrect recognition.",[1244,1252,1255],{"header":1253,"value":1254},"Can I scan and submit multiple invoices at once?","item-2",[1085,1256,1257],{},"Each invoice must be submitted as a separate file. If an invoice has multiple pages, combine them into one PDF. A PDF containing multiple different invoices is rejected with the message \"Document contains multiple documents\".",[1244,1259,1262],{"header":1260,"value":1261},"What if the scanner has no email address?","item-3",[1085,1263,1264],{},"The scanner must have its own email address with a working mailbox so that error messages can be received. If your scanner has no email address, you can set up a separate contact email address via the trusted sender so that error messages are sent to another address.",[1266,1267],"hr",{},[1085,1269,1270,1271,1274],{},"Want to know what technical requirements scanned files must meet? Read the ",[1116,1272,1273],{"href":173},"submission requirements",".",[1276,1277,1284],"e-button",{"className":1278,"color":1280,"target":1281,"to":1282,"variant":1283},[1279],"mt-4","accent","_blank","https://platform.econnect.eu","solid",[1085,1285,1286],{},"Submit your first invoice",[1288,1289,1290],"docs-related",{},[1097,1291,1292,1296,1301,1306],{},[1100,1293,1294],{},[1116,1295,172],{"href":173},[1100,1297,1298],{},[1116,1299,1300],{"href":221},"Submit purchase invoices by email",[1100,1302,1303],{},[1116,1304,1305],{"href":169},"Error messages when submitting by email",[1100,1307,1308],{},[1116,1309,1310],{"href":315},"Set up a trusted email sender",{"title":874,"searchDepth":875,"depth":875,"links":1312},[1313,1314,1320,1321,1322],{"id":1091,"depth":875,"text":1092},{"id":1122,"depth":875,"text":1123,"children":1315},[1316,1318,1319],{"id":1136,"depth":1317,"text":1137},3,{"id":1160,"depth":1317,"text":1161},{"id":1167,"depth":1317,"text":1168},{"id":1174,"depth":875,"text":1175},{"id":1224,"depth":875,"text":1225},{"id":1238,"depth":875,"text":1239},"Submit invoices via a scanner: email address requirements, settings and error handling.",[1325,1326,1327,1328,1329,1330],"eConnect scanner","scan invoice submit","scanner email eConnect","digitise paper invoice","scanner invoice eConnect setup","paper invoice submit eConnect","2026-07-05","2026-06-17","docs",{"og_image":1335},"/images/og/docs.png","HowTo",{"title":200,"description":1323},"Submit invoices via a scanner | eConnect","platform/ontvangen/scanner","V9lmFh0fUnAGvU0Wvae6dkBlZHcoMH0WhtRMcJ8rIUs",[1342,1347,1352,1356,1361,1366,1370,1374,1379],{"id":1343,"path":1344,"stem":1345,"title":1346},"home/cs/index.md","/cs","cs/index","Domů",{"id":1348,"path":1349,"stem":1350,"title":1351},"home/de/index.md","/de","de/index","Home",{"id":1353,"path":1354,"stem":1355,"title":1351},"home/en/index.md","/en","en/index",{"id":1357,"path":1358,"stem":1359,"title":1360},"home/es/index.md","/es","es/index","Inicio",{"id":1362,"path":1363,"stem":1364,"title":1365},"home/fr/index.md","/fr","fr/index","Accueil",{"id":1367,"path":1368,"stem":1369,"title":1351},"home/it/index.md","/it","it/index",{"id":1371,"path":1372,"stem":1373,"title":1351},"home/nl/index.md","/nl","nl/index",{"id":1375,"path":1376,"stem":1377,"title":1378},"home/pl/index.md","/pl","pl/index","Strona główna",{"id":1380,"path":1381,"stem":1382,"title":1383},"home/sk/index.md","/sk","sk/index","Domov",[1385,1394,1401,1409,1417,1425,1433,1442,1449,1456,1463,1471,1478,1485,1501,1508,1513,1519,1525,1531,1537,1544,1550,1557,1565,1571,1579,1586,1594,1599,1604,1611,1617,1624,1632,1640,1647,1653,1662,1668,1674,1680,1686,1692,1699,1706,1710,1714,1721,1725,1731,1737,1742,1747,1753,1759,1770,1778,1786,1793,1799,1804,1815,1821,1826,1832,1837,1843,1849,1857,1863,1869,1876,1882,1888,1892,1899,1904,1910,1918,1922,1929,1935,1940,1945,1950,1956,1961,1967,1974,1979,1989,1995,2001,2007,2013,2020,2026,2032,2038,2045,2055,2061,2067,2072,2079,2084,2089,2093,2096,2100,2104,2108,2112,2115,2119,2124,2128,2132,2137,2143,2149,2155,2161,2167,2173,2179,2185,2191,2197,2203,2209,2215,2219,2225,2229],{"id":1386,"path":1387,"stem":1388,"title":1389,"description":1390,"icon":1391,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1392,"external_url":21,"navigation":595,"redirect":1393},"sections/en/1.solutions/20.sector-wholesale-distribution.md","/en/solutions/sector-wholesale-distribution","en/1.solutions/20.sector-wholesale-distribution","Wholesale and distribution","E-invoicing and invoice processing for wholesale and distribution. Multi-format support, Peppol connectivity and international routing.","box","industries","/en/industries/wholesale-and-distribution",{"id":1395,"path":1396,"stem":1397,"title":1398,"description":1399,"icon":256,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1392,"external_url":21,"navigation":595,"redirect":1400},"sections/en/1.solutions/23.sector-manufacturing.md","/en/solutions/sector-manufacturing","en/1.solutions/23.sector-manufacturing","Manufacturing","E-invoicing and invoice processing for manufacturing and industry. Multi-format support, international routing and automated processing.","/en/industries/manufacturing",{"id":1402,"path":1403,"stem":1404,"title":1405,"description":1406,"icon":1407,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1392,"external_url":21,"navigation":595,"redirect":1408},"sections/en/1.solutions/24.sector-retail-ecommerce.md","/en/solutions/sector-retail-ecommerce","en/1.solutions/24.sector-retail-ecommerce","Retail and e-commerce","E-invoicing and invoice processing for retail and e-commerce. High volumes of incoming invoices, Peppol for business suppliers.","shopping-cart","/en/industries/retail-and-ecommerce",{"id":1410,"path":1411,"stem":1412,"title":1413,"description":1414,"icon":1415,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1392,"external_url":21,"navigation":595,"redirect":1416},"sections/en/1.solutions/25.sector-business-services.md","/en/solutions/sector-business-services","en/1.solutions/25.sector-business-services","Business services","E-invoicing for business service providers. Send via Peppol or invoice portal, from your accounting package or API integration.","briefcase","/en/industries/business-services",{"id":1418,"path":1419,"stem":1420,"title":1421,"description":1422,"icon":1423,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1392,"external_url":21,"navigation":595,"redirect":1424},"sections/en/1.solutions/30.sector-higher-education.md","/en/solutions/sector-higher-education","en/1.solutions/30.sector-higher-education","Hogescholen en universiteiten","E-facturatie voor hoger onderwijs. Peppol-compliant, NLCIUS, OIN-validatie en inkooporderkoppeling.","government","/nl/sectoren/hogescholen-en-universiteiten",{"id":1426,"path":1427,"stem":1428,"title":1429,"description":1430,"icon":1431,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1432,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/automatic-transformation.md","/en/solutions/automatic-transformation","en/1.solutions/automatic-transformation","Automatische transformatie","Automatische conversie tussen factuurformaten zoals UBL en XRechnung.","translate","ai-processing",{"id":1434,"path":1435,"stem":1436,"title":1437,"description":1438,"icon":1439,"image":1440,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1441,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/benefits-e-invoicing.md","/en/solutions/benefits-e-invoicing","en/1.solutions/benefits-e-invoicing","Benefits of e‑invoicing","Lower costs, faster payment and less fraud, with figures from practice.","thumbsup","/images/sfeer/sfeer-duo-monitor.jpg","smooth-e-invoicing",{"id":1443,"path":1444,"stem":1445,"title":1446,"description":1447,"icon":1448,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":21},"sections/en/1.solutions/branches.md","/en/solutions/branches","en/1.solutions/branches","Branches","Sectorspecifieke e-facturatie voor de grootste branches en niches.","category",{"id":1450,"path":1451,"stem":1452,"title":1453,"description":1454,"icon":119,"image":1455,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1441,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-invoicing.md","/en/solutions/e-invoicing","en/1.solutions/e-invoicing","What is e‑invoicing","XML invoice that software processes directly via Peppol, with routing and formats.","/images/sfeer/sfeer-collega-greenroom-lach.jpg",{"id":1457,"path":1458,"stem":1459,"title":1460,"description":1461,"icon":1462,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1432,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-ordering.md","/en/solutions/e-ordering","en/1.solutions/e-ordering","E‑ordering","Purchase-to-pay via Peppol: van order tot factuurmatching.","circle-check",{"id":1464,"path":1465,"stem":1466,"title":1467,"description":1468,"icon":1469,"image":1470,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1441,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-procurement.md","/en/solutions/e-procurement","en/1.solutions/e-procurement","E‑procurement","Procurement from order to invoice, including matching via Peppol.","assignment-check","/images/sfeer/sfeer-developer-scherm-analyse.jpg",{"id":1472,"path":1473,"stem":1474,"title":1475,"description":1476,"icon":1477,"image":1440,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1432,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/email-classification.md","/en/solutions/email-classification","en/1.solutions/email-classification","E-mailclassificatie","Classificeert inkomende e-mails; alleen relevante documenten naar verwerking.","envelope",{"id":1479,"path":1480,"stem":1481,"title":1482,"description":1483,"icon":1484,"image":1470,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1432,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/hybrid-processing.md","/en/solutions/hybrid-processing","en/1.solutions/hybrid-processing","Hybride verwerking","E-facturen, PDF's en scans in een stroom, zonder handmatige triage.","workflow",{"id":1486,"path":1487,"stem":1488,"title":887,"description":1489,"icon":119,"image":21,"columns":1490,"tabs":1494,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/index.md","/en/solutions","en/1.solutions/index","E-invoicing solutions for large organisations. Send at scale, automate processing and run sector-specific Peppol routes, on a single platform.",[1491,1492,1493],{"key":1441,"label":890},{"key":1432,"label":893},{"key":1392,"label":896},[1495,1497,1499],{"key":1441,"label":890,"link":1496},"/en/smooth-e-invoicing",{"key":1432,"label":893,"link":1498},"/en/ai-processing",{"key":1392,"label":896,"link":1500},"/en/industries",{"id":1502,"path":1503,"stem":1504,"title":1505,"description":1506,"icon":1507,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1441,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/international-invoicing.md","/en/solutions/international-invoicing","en/1.solutions/international-invoicing","International invoicing","Multiple countries from one platform, with local formats and ViDA-ready.","globe",{"id":1509,"path":1510,"stem":1511,"title":901,"description":1512,"icon":356,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1441,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/invoice-portal.md","/en/solutions/invoice-portal","en/1.solutions/invoice-portal","Send free e-invoices via Peppol. Create an account in minutes and start right away. Ideal for freelancers and small businesses.",{"id":1514,"path":1515,"stem":1516,"title":1517,"description":1518,"icon":422,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":21},"sections/en/1.solutions/invoice-processing.md","/en/solutions/invoice-processing","en/1.solutions/invoice-processing","Invoice processing","Process every invoice automatically: PDF, scan, email or e-invoice. From recognition through to posting in your financial software.",{"id":1520,"path":1521,"stem":1522,"title":861,"description":1523,"icon":256,"image":1524,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1441,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/multichannel.md","/en/solutions/multichannel","en/1.solutions/multichannel","All channels and formats from one integration: Peppol and more.","/images/sfeer/sfeer-trio-laptops.jpg",{"id":1526,"path":1527,"stem":1528,"title":940,"description":1529,"icon":21,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":1530},"sections/en/1.solutions/peppol-access-point.md","/en/solutions/peppol-access-point","en/1.solutions/peppol-access-point","Redirect to the Peppol Access Point page.","/en/peppol/peppol-access-point",{"id":1532,"path":1533,"stem":1534,"title":943,"description":1535,"icon":21,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":1536},"sections/en/1.solutions/peppol-smp.md","/en/solutions/peppol-smp","en/1.solutions/peppol-smp","Redirect to the Peppol section page.","/en/peppol/peppol-smp",{"id":1538,"path":1539,"stem":1540,"title":1541,"description":1542,"icon":1543,"image":1470,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1432,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/rule-based-enrichment.md","/en/solutions/rule-based-enrichment","en/1.solutions/rule-based-enrichment","Rule Based Enrichment","Verrijk factuurdata automatisch met stamgegevens en boekingscodes.","precision",{"id":1545,"path":1546,"stem":1547,"title":1548,"description":1549,"icon":422,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1432,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/scan-and-recognize.md","/en/solutions/scan-and-recognize","en/1.solutions/scan-and-recognize","Scan & Herken","Stuur een PDF, scan of foto in en ontvang een gevalideerde e-factuur terug. 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