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All rights reserved.",{},"/en/settings",{"description":874},"en/settings","WEQ4qT3y_0itGXSQasjrX3_o5unwpfXobFSFaaR_o98",{"id":1076,"title":208,"auth":21,"body":1077,"canonical":21,"description":1275,"extension":882,"icon":21,"image":21,"keywords":1276,"last_reviewed":1283,"last_updated":1283,"layout":1284,"listed":42,"meta":1285,"nav_column":21,"nav_tab":21,"navigation":595,"no_index":42,"path":209,"redirect":21,"schema_type":1287,"search_boost":21,"seo":1288,"seo_description":21,"seo_title":21,"show_chat":595,"stem":210,"translationKey":1289,"__hash__":1290},"product/en/5.docs/1.product/1.platform/5.receiving/3.change-status.md",{"type":871,"value":1078,"toc":1264},[1079,1084,1088,1093,1167,1171,1174,1194,1198,1206,1210,1225,1228,1233,1245],[1080,1081,1083],"h1",{"id":1082},"change-the-status-of-a-purchase-invoice","Change the status of a purchase invoice",[1085,1086,1087],"p",{},"You can manually change the status of an incoming invoice on the eConnect platform. This is useful for tracking which invoices have been approved, paid or rejected, especially when you do not use an automatic approval workflow.",[1089,1090,1092],"h2",{"id":1091},"how-to-change-the-status","How to change the status",[1094,1095,1096,1101,1109,1116,1120,1123,1129,1133,1136,1158,1161],"e-steps",{},[1097,1098,1100],"h3",{"id":1099},"step-1-open-the-invoice","Step 1: Open the invoice",[1085,1102,1103,1104,1108],{},"Go to the ",[1105,1106,1107],"strong",{},"Inbox"," and click on the invoice whose status you want to change.",[1085,1110,1111],{},[1112,1113],"img",{"alt":1114,"src":1115},"Click on an invoice in the Inbox, orange frame around an invoice row","/platform/images/en-change-status-1.png",[1097,1117,1119],{"id":1118},"step-2-click-the-status-button","Step 2: Click the status button",[1085,1121,1122],{},"In the invoice details you see the current status. Click the status button or status field to see the available options.",[1085,1124,1125],{},[1112,1126],{"alt":1127,"src":1128},"The status button in the invoice details, orange frame around the status field","/platform/images/en-change-status-2.png",[1097,1130,1132],{"id":1131},"step-3-choose-the-new-status","Step 3: Choose the new status",[1085,1134,1135],{},"Choose the desired status:",[1137,1138,1139,1146,1152],"ul",{},[1140,1141,1142,1145],"li",{},[1105,1143,1144],{},"Approved for payment",": the invoice has been approved and is ready for payment",[1140,1147,1148,1151],{},[1105,1149,1150],{},"Paid",": the invoice has been paid",[1140,1153,1154,1157],{},[1105,1155,1156],{},"Rejected",": the invoice is not accepted",[1085,1159,1160],{},"The change takes effect immediately. If the sender is also on the eConnect platform, the status change is automatically communicated to the sender.",[1085,1162,1163],{},[1112,1164],{"alt":1165,"src":1166},"The status options in the dropdown, orange frame around the desired status","/platform/images/nl-status-aanpassen-3.png",[1089,1168,1170],{"id":1169},"when-to-change-the-status","When to change the status",[1085,1172,1173],{},"The most common reasons to manually change the status:",[1137,1175,1176,1182,1188],{},[1140,1177,1178,1181],{},[1105,1179,1180],{},"After payment",": mark the invoice as \"Paid\" so you keep a complete overview of what is still outstanding.",[1140,1183,1184,1187],{},[1105,1185,1186],{},"After approval",": mark as \"Approved for payment\" if the invoice has been accepted but not yet paid.",[1140,1189,1190,1193],{},[1105,1191,1192],{},"When rejecting",": mark as \"Rejected\" if the invoice is incorrect and you are not going to pay it. You can optionally add a comment with the reason.",[1089,1195,1197],{"id":1196},"changing-status-with-a-workflow","Changing status with a workflow",[1085,1199,1200,1201,1205],{},"If your organisation has an ",[1202,1203,1204],"a",{"href":259},"approval workflow"," configured, statuses are automatically adjusted based on the approval process. In that case you usually do not need to change the status manually; the workflow handles it. Manual adjustment remains possible for exceptional situations.",[1089,1207,1209],{"id":1208},"frequently-asked-questions","Frequently asked questions",[1211,1212,1213],"e-accordion",{},[1214,1215,1218],"e-accordion-item",{"header":1216,"value":1217},"Does the invoice disappear if I change the status or mark it as done?","item-1",[1085,1219,1220,1221,1224],{},"No. A status change in the Inbox only changes the status label. The document remains in place; invoices in the Inbox cannot be deleted. Did you accidentally mark an invoice as Downloaded or done without downloading it? Search by invoice number (filter by Downloaded or All), open the invoice and download it again as PDF and/or XML. More explanation: ",[1202,1222,1223],{"href":205},"Invoice statuses explained",".",[1226,1227],"hr",{},[1085,1229,1230,1231,1224],{},"Want to learn more about the different statuses? Read ",[1202,1232,1223],{"href":205},[1234,1235,1242],"e-button",{"className":1236,"color":1238,"target":1239,"to":1240,"variant":1241},[1237],"mt-4","accent","_blank","https://platform.econnect.eu","solid",[1085,1243,1244],{},"Open your Inbox",[1246,1247,1248],"docs-related",{},[1137,1249,1250,1254,1259],{},[1140,1251,1252],{},[1202,1253,1223],{"href":205},[1140,1255,1256],{},[1202,1257,1258],{"href":165},"View incoming invoices",[1140,1260,1261],{},[1202,1262,1263],{"href":259},"Set up a workflow, automate approval processes",{"title":874,"searchDepth":875,"depth":875,"links":1265},[1266,1272,1273,1274],{"id":1091,"depth":875,"text":1092,"children":1267},[1268,1270,1271],{"id":1099,"depth":1269,"text":1100},3,{"id":1118,"depth":1269,"text":1119},{"id":1131,"depth":1269,"text":1132},{"id":1169,"depth":875,"text":1170},{"id":1196,"depth":875,"text":1197},{"id":1208,"depth":875,"text":1209},"How to manually change the status of a purchase invoice to approved, paid or rejected.",[1277,1278,1279,1280,1281,1282],"eConnect change status","purchase invoice change status","eConnect approve invoice","eConnect reject invoice","how to change invoice status","eConnect mark invoice payable","2026-07-22","docs",{"og_image":1286},"/images/og/docs.png","HowTo",{"title":208,"description":1275},"platform/ontvangen/status-aanpassen","E_jjvNFug5KiljHMcYxzBBojeszhXJogVclEmz39rXc",[1292,1297,1302,1306,1311,1316,1320,1324,1329],{"id":1293,"path":1294,"stem":1295,"title":1296},"home/cs/index.md","/cs","cs/index","Domů",{"id":1298,"path":1299,"stem":1300,"title":1301},"home/de/index.md","/de","de/index","Home",{"id":1303,"path":1304,"stem":1305,"title":1301},"home/en/index.md","/en","en/index",{"id":1307,"path":1308,"stem":1309,"title":1310},"home/es/index.md","/es","es/index","Inicio",{"id":1312,"path":1313,"stem":1314,"title":1315},"home/fr/index.md","/fr","fr/index","Accueil",{"id":1317,"path":1318,"stem":1319,"title":1301},"home/it/index.md","/it","it/index",{"id":1321,"path":1322,"stem":1323,"title":1301},"home/nl/index.md","/nl","nl/index",{"id":1325,"path":1326,"stem":1327,"title":1328},"home/pl/index.md","/pl","pl/index","Strona główna",{"id":1330,"path":1331,"stem":1332,"title":1333},"home/sk/index.md","/sk","sk/index","Domov",[1335,1344,1351,1359,1367,1375,1383,1392,1399,1406,1413,1421,1428,1435,1451,1458,1463,1469,1475,1481,1487,1494,1500,1507,1515,1521,1529,1536,1544,1549,1554,1561,1567,1574,1582,1590,1597,1603,1612,1618,1624,1630,1636,1642,1649,1656,1660,1664,1671,1675,1681,1687,1692,1697,1703,1709,1720,1728,1736,1743,1749,1754,1765,1771,1776,1782,1787,1793,1799,1807,1813,1819,1826,1832,1838,1842,1849,1854,1860,1868,1872,1879,1885,1890,1895,1900,1906,1911,1917,1924,1929,1939,1945,1951,1957,1963,1970,1976,1982,1988,1995,2005,2011,2017,2022,2029,2034,2039,2043,2046,2050,2054,2058,2062,2065,2069,2074,2078,2082,2087,2093,2099,2105,2111,2117,2123,2129,2135,2141,2147,2153,2159,2165,2169,2175,2179],{"id":1336,"path":1337,"stem":1338,"title":1339,"description":1340,"icon":1341,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1342,"external_url":21,"navigation":595,"redirect":1343},"sections/en/1.solutions/20.sector-wholesale-distribution.md","/en/solutions/sector-wholesale-distribution","en/1.solutions/20.sector-wholesale-distribution","Wholesale and distribution","E-invoicing and invoice processing for wholesale and distribution. Multi-format support, Peppol connectivity and international routing.","box","industries","/en/industries/wholesale-and-distribution",{"id":1345,"path":1346,"stem":1347,"title":1348,"description":1349,"icon":256,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1342,"external_url":21,"navigation":595,"redirect":1350},"sections/en/1.solutions/23.sector-manufacturing.md","/en/solutions/sector-manufacturing","en/1.solutions/23.sector-manufacturing","Manufacturing","E-invoicing and invoice processing for manufacturing and industry. Multi-format support, international routing and automated processing.","/en/industries/manufacturing",{"id":1352,"path":1353,"stem":1354,"title":1355,"description":1356,"icon":1357,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1342,"external_url":21,"navigation":595,"redirect":1358},"sections/en/1.solutions/24.sector-retail-ecommerce.md","/en/solutions/sector-retail-ecommerce","en/1.solutions/24.sector-retail-ecommerce","Retail and e-commerce","E-invoicing and invoice processing for retail and e-commerce. High volumes of incoming invoices, Peppol for business suppliers.","shopping-cart","/en/industries/retail-and-ecommerce",{"id":1360,"path":1361,"stem":1362,"title":1363,"description":1364,"icon":1365,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1342,"external_url":21,"navigation":595,"redirect":1366},"sections/en/1.solutions/25.sector-business-services.md","/en/solutions/sector-business-services","en/1.solutions/25.sector-business-services","Business services","E-invoicing for business service providers. Send via Peppol or invoice portal, from your accounting package or API integration.","briefcase","/en/industries/business-services",{"id":1368,"path":1369,"stem":1370,"title":1371,"description":1372,"icon":1373,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1342,"external_url":21,"navigation":595,"redirect":1374},"sections/en/1.solutions/30.sector-higher-education.md","/en/solutions/sector-higher-education","en/1.solutions/30.sector-higher-education","Hogescholen en universiteiten","E-facturatie voor hoger onderwijs. Peppol-compliant, NLCIUS, OIN-validatie en inkooporderkoppeling.","government","/nl/sectoren/hogescholen-en-universiteiten",{"id":1376,"path":1377,"stem":1378,"title":1379,"description":1380,"icon":1381,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1382,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/automatic-transformation.md","/en/solutions/automatic-transformation","en/1.solutions/automatic-transformation","Automatische transformatie","Automatische conversie tussen factuurformaten zoals UBL en XRechnung.","translate","ai-processing",{"id":1384,"path":1385,"stem":1386,"title":1387,"description":1388,"icon":1389,"image":1390,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1391,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/benefits-e-invoicing.md","/en/solutions/benefits-e-invoicing","en/1.solutions/benefits-e-invoicing","Benefits of e‑invoicing","Lower costs, faster payment and less fraud, with figures from practice.","thumbsup","/images/sfeer/sfeer-duo-monitor.jpg","smooth-e-invoicing",{"id":1393,"path":1394,"stem":1395,"title":1396,"description":1397,"icon":1398,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":21},"sections/en/1.solutions/branches.md","/en/solutions/branches","en/1.solutions/branches","Branches","Sectorspecifieke e-facturatie voor de grootste branches en niches.","category",{"id":1400,"path":1401,"stem":1402,"title":1403,"description":1404,"icon":119,"image":1405,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1391,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-invoicing.md","/en/solutions/e-invoicing","en/1.solutions/e-invoicing","What is e‑invoicing","XML invoice that software processes directly via Peppol, with routing and formats.","/images/sfeer/sfeer-collega-greenroom-lach.jpg",{"id":1407,"path":1408,"stem":1409,"title":1410,"description":1411,"icon":1412,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1382,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-ordering.md","/en/solutions/e-ordering","en/1.solutions/e-ordering","E‑ordering","Purchase-to-pay via Peppol: van order tot factuurmatching.","circle-check",{"id":1414,"path":1415,"stem":1416,"title":1417,"description":1418,"icon":1419,"image":1420,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1391,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-procurement.md","/en/solutions/e-procurement","en/1.solutions/e-procurement","E‑procurement","Procurement from order to invoice, including matching via Peppol.","assignment-check","/images/sfeer/sfeer-developer-scherm-analyse.jpg",{"id":1422,"path":1423,"stem":1424,"title":1425,"description":1426,"icon":1427,"image":1390,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1382,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/email-classification.md","/en/solutions/email-classification","en/1.solutions/email-classification","E-mailclassificatie","Classificeert inkomende e-mails; alleen relevante documenten naar verwerking.","envelope",{"id":1429,"path":1430,"stem":1431,"title":1432,"description":1433,"icon":1434,"image":1420,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1382,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/hybrid-processing.md","/en/solutions/hybrid-processing","en/1.solutions/hybrid-processing","Hybride verwerking","E-facturen, PDF's en scans in een stroom, zonder handmatige triage.","workflow",{"id":1436,"path":1437,"stem":1438,"title":887,"description":1439,"icon":119,"image":21,"columns":1440,"tabs":1444,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/index.md","/en/solutions","en/1.solutions/index","E-invoicing solutions for large organisations. Send at scale, automate processing and run sector-specific Peppol routes, on a single platform.",[1441,1442,1443],{"key":1391,"label":890},{"key":1382,"label":893},{"key":1342,"label":896},[1445,1447,1449],{"key":1391,"label":890,"link":1446},"/en/smooth-e-invoicing",{"key":1382,"label":893,"link":1448},"/en/ai-processing",{"key":1342,"label":896,"link":1450},"/en/industries",{"id":1452,"path":1453,"stem":1454,"title":1455,"description":1456,"icon":1457,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1391,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/international-invoicing.md","/en/solutions/international-invoicing","en/1.solutions/international-invoicing","International invoicing","Multiple countries from one platform, with local formats and ViDA-ready.","globe",{"id":1459,"path":1460,"stem":1461,"title":901,"description":1462,"icon":356,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1391,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/invoice-portal.md","/en/solutions/invoice-portal","en/1.solutions/invoice-portal","Send free e-invoices via Peppol. Create an account in minutes and start right away. Ideal for freelancers and small businesses.",{"id":1464,"path":1465,"stem":1466,"title":1467,"description":1468,"icon":422,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":21},"sections/en/1.solutions/invoice-processing.md","/en/solutions/invoice-processing","en/1.solutions/invoice-processing","Invoice processing","Process every invoice automatically: PDF, scan, email or e-invoice. 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