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All rights reserved.",{},"/en/settings",{"description":874},"en/settings","WEQ4qT3y_0itGXSQasjrX3_o5unwpfXobFSFaaR_o98",{"id":1076,"title":282,"auth":21,"body":1077,"canonical":21,"description":1451,"extension":882,"icon":21,"image":21,"keywords":1452,"last_reviewed":1459,"last_updated":1459,"layout":1460,"listed":42,"meta":1461,"nav_column":21,"nav_tab":21,"navigation":595,"no_index":42,"path":283,"redirect":21,"schema_type":1463,"search_boost":21,"seo":1464,"seo_description":21,"seo_title":1465,"show_chat":595,"stem":284,"translationKey":1466,"__hash__":1467},"product/en/5.docs/1.product/1.platform/7.advanced/15.administration-detection.md",{"type":871,"value":1078,"toc":1439},[1079,1084,1095,1098,1105,1110,1113,1126,1129,1133,1140,1144,1217,1220,1224,1231,1234,1238,1241,1244,1248,1251,1260,1263,1268,1271,1286,1291,1299,1308,1312,1315,1319,1325,1350,1353,1356,1363,1367,1399,1402,1408,1420],[1080,1081,1083],"h1",{"id":1082},"administration-detection-automatically-route-invoices-to-the-right-administration","Administration detection: automatically route invoices to the right administration",[1085,1086,1087],"e-card",{},[1088,1089,1090,1094],"p",{},[1091,1092,1093],"strong",{},"In brief","\nWith administration detection, eConnect automatically routes incoming invoices to the correct administration within your environment. You use one submission address for multiple administrations. Available from the Professional subscription.",[1088,1096,1097],{},"Do you work with multiple administrations within your organisation? With administration detection, you don't need to manage a separate email address per administration. The platform recognises, based on invoice data, which administration a document belongs to.",[1088,1099,1100],{},[1101,1102],"img",{"alt":1103,"src":1104},"Administration detection: automatic routing to the correct administration based on invoice data","/platform/images/administratiedetectie-routering-econnect.png",[1106,1107,1109],"h2",{"id":1108},"when-do-you-use-administration-detection","When do you use administration detection?",[1088,1111,1112],{},"Administration detection is relevant if you:",[1114,1115,1116,1120,1123],"ul",{},[1117,1118,1119],"li",{},"manage multiple administrations or organisations in one eConnect environment",[1117,1121,1122],{},"want to use one central submission address instead of a separate address per administration",[1117,1124,1125],{},"receive invoices that are visually addressed to different entities within your group",[1088,1127,1128],{},"The feature works for e-invoices (XML) and for PDF invoices processed via the IDR.",[1106,1130,1132],{"id":1131},"how-does-administration-detection-work","How does administration detection work?",[1088,1134,1135,1136,1139],{},"The system recognises, based on the ",[1091,1137,1138],{},"name and address"," on the invoice, which administration the invoice should be routed to. The prerequisite is that the possible administrations are known to eConnect in advance and are fully filled in on the platform.",[1106,1141,1143],{"id":1142},"administration-detection-vs-multiparty-conversion","Administration detection vs multiparty conversion",[1145,1146,1147,1161],"table",{},[1148,1149,1150],"thead",{},[1151,1152,1153,1156,1158],"tr",{},[1154,1155],"th",{},[1154,1157,282],{},[1154,1159,1160],{},"Multiparty conversion",[1162,1163,1164,1178,1191,1204],"tbody",{},[1151,1165,1166,1172,1175],{},[1167,1168,1169],"td",{},[1091,1170,1171],{},"Purpose",[1167,1173,1174],{},"Routing to correct administration",[1167,1176,1177],{},"IDR determines organisation + platform delivers",[1151,1179,1180,1185,1188],{},[1167,1181,1182],{},[1091,1183,1184],{},"Technique",[1167,1186,1187],{},"Name/address matching on platform",[1167,1189,1190],{},"IDR group + identifier matching + platform routing",[1151,1192,1193,1198,1201],{},[1167,1194,1195],{},[1091,1196,1197],{},"Subscription",[1167,1199,1200],{},"Professional or higher",[1167,1202,1203],{},"Feature pack with multiparty",[1151,1205,1206,1211,1214],{},[1167,1207,1208],{},[1091,1209,1210],{},"Enable",[1167,1212,1213],{},"Email Receiver → Conversion for multiple organisations",[1167,1215,1216],{},"Email Receiver → multiparty settings",[1088,1218,1219],{},"Multiparty conversion goes a step further: the IDR automatically determines which organisation within your account an incoming PDF invoice is intended for. After conversion to XML, the document is delivered to the correct inbox.",[1106,1221,1223],{"id":1222},"setting-up-aliases","Setting up aliases",[1088,1225,1226,1227,1230],{},"For organisations with complex structures (for example property managers with dozens of properties), you can set up ",[1091,1228,1229],{},"aliases"," per administration. An alias is an alternative name that may appear on the invoice and that the system links to the correct administration.",[1088,1232,1233],{},"An example: a property manager has administrations per building. The supplier addresses the invoice to \"Office Building De Toren\". Via an alias, the platform knows this belongs to administration number 4523.",[1106,1235,1237],{"id":1236},"buyergroup-and-organisation-data","BuyerGroup and organisation data",[1088,1239,1240],{},"The administration blocks (CustomerParty) in the IDR screen are populated from a BuyerGroup. A BuyerGroup is created by eConnect Support at account level. The platform collects the data of all organisations in the account and sends it to the BuyerGroup in the IDR.",[1088,1242,1243],{},"If an IDR group is greyed out or not correctly populated, check that all organisation data is complete (street name, postal code, city, country). If data is incomplete, the BuyerGroup can be recreated so that updated information is sent to the IDR.",[1106,1245,1247],{"id":1246},"multiparty-conversion-organisation-selection","Multiparty conversion: organisation selection",[1088,1249,1250],{},"Multiparty conversion is not part of a standard account and requires a subscription with multiparty in the feature pack.",[1088,1252,1253,1255,1256,1259],{},[1091,1254,1210],{},": activate multiparty via the ",[1257,1258,314],"a",{"href":315}," settings. When activated, an IDR group is automatically created with all organisations in your account. If you later add a new organisation, it is automatically added to the existing IDR group.",[1088,1261,1262],{},"The selection takes place in two phases:",[1088,1264,1265],{},[1091,1266,1267],{},"Phase 1: IDR recognition",[1088,1269,1270],{},"The IDR searches the PDF document in two steps:",[1272,1273,1274,1280],"ol",{},[1117,1275,1276,1279],{},[1091,1277,1278],{},"Identifier matching"," (highest priority): the IDR searches for identifiers such as VAT numbers and company registration numbers that match an organisation in the group. On an exact match, that organisation is selected directly.",[1117,1281,1282,1285],{},[1091,1283,1284],{},"Soft matching",": if no identifier is found, the IDR looks at organisation name, city and postal code. With exactly one match, automatic selection follows. With multiple matches, the document goes to Quality Control for manual verification.",[1088,1287,1288],{},[1091,1289,1290],{},"Phase 2: platform routing",[1088,1292,1293,1294,1298],{},"After receiving the XML from the IDR, the platform looks at the field ",[1295,1296,1297],"code",{},"AccountingCustomerParty/Party/PartyLegalEntity/CompanyID",". If this value matches an organisation in the platform, the invoice is placed there. If there is no match, the invoice falls back to the organisation that owns the email receiver.",[1300,1301,1302],"blockquote",{},[1088,1303,1304,1307],{},[1091,1305,1306],{},"Tip",": ensure complete identifier data (VAT number, company registration number) for all organisations. Keep names, addresses and postal codes up to date for the most reliable matching.",[1106,1309,1311],{"id":1310},"what-happens-in-case-of-doubt","What happens in case of doubt?",[1088,1313,1314],{},"If the system cannot determine with certainty which administration an invoice belongs to, the invoice is not automatically routed but forwarded to the Quality Control team. They manually determine the correct administration.",[1106,1316,1318],{"id":1317},"configuration","Configuration",[1088,1320,1321,1322,1324],{},"You configure administration detection via the ",[1257,1323,314],{"href":315},":",[1272,1326,1327,1333,1336,1343],{},[1117,1328,1329,1330,1332],{},"Open ",[1091,1331,314],{}," in the platform.",[1117,1334,1335],{},"Create a new sender or edit an existing one.",[1117,1337,1338,1339,1342],{},"Enable ",[1091,1340,1341],{},"Conversion for multiple organisations",".",[1117,1344,1345,1346,1349],{},"Activate the sender (status ",[1091,1347,1348],{},"Active",").",[1088,1351,1352],{},"For multiparty conversion, activate the multiparty setting in the same Email Receiver configuration.",[1106,1354,457],{"id":1355},"requirements",[1088,1357,1358,1359,1362],{},"Administration detection is available with the ",[1091,1360,1361],{},"Professional subscription"," or higher. This feature is not available with the most affordable Scan & Recognise subscription.",[1106,1364,1366],{"id":1365},"frequently-asked-questions","Frequently asked questions",[1368,1369,1370,1378,1385,1392],"e-accordion",{},[1371,1372,1375],"e-accordion-item",{"header":1373,"value":1374},"What if the system assigns an invoice to the wrong administration?","item-1",[1088,1376,1377],{},"In case of doubt, the invoice goes to Quality Control for manual assignment. If assignment is structurally incorrect, you can set up aliases so that alternative names are correctly linked.",[1371,1379,1382],{"header":1380,"value":1381},"Do I need a specific subscription?","item-2",[1088,1383,1384],{},"Yes, administration detection requires Professional or higher. Multiparty conversion additionally requires a feature pack with multiparty.",[1371,1386,1389],{"header":1387,"value":1388},"Does administration detection also work for PDF invoices?","item-3",[1088,1390,1391],{},"Yes, for both e-invoices (XML) and PDF invoices processed via the IDR.",[1371,1393,1396],{"header":1394,"value":1395},"What is the difference from a separate submission address per administration?","item-4",[1088,1397,1398],{},"With administration detection, you use one address and let the platform route. Without administration detection, you create a separate Email Receiver address per administration. This offers more control per channel, but more administrative work.",[1400,1401],"hr",{},[1088,1403,1404,1407],{},[1257,1405,1406],{"href":315},"Set up the Email Receiver"," to activate administration detection.",[1409,1410,1417],"e-button",{"className":1411,"color":1413,"target":1414,"to":1415,"variant":1416},[1412],"mt-4","accent","_blank","https://platform.econnect.eu","solid",[1088,1418,1419],{},"Go to the Email Receiver",[1421,1422,1424,1430,1433,1436],"docs-related",{"title":1423},"Related",[1425,1426,1427],"docs-related-link",{"title":314,"to":315},[1088,1428,1429],{},"Configure the Email Receiver for submission and administration detection.",[1425,1431],{"title":1432,"to":181},"Conversion task: the process from start to finish",[1425,1434],{"title":1435,"to":221},"Submit invoices by email",[1425,1437],{"title":1438,"to":425},"How does Scan & Recognise (IDR/OCR) work?",{"title":874,"searchDepth":875,"depth":875,"links":1440},[1441,1442,1443,1444,1445,1446,1447,1448,1449,1450],{"id":1108,"depth":875,"text":1109},{"id":1131,"depth":875,"text":1132},{"id":1142,"depth":875,"text":1143},{"id":1222,"depth":875,"text":1223},{"id":1236,"depth":875,"text":1237},{"id":1246,"depth":875,"text":1247},{"id":1310,"depth":875,"text":1311},{"id":1317,"depth":875,"text":1318},{"id":1355,"depth":875,"text":457},{"id":1365,"depth":875,"text":1366},"Automatic routing of invoices to the correct administration: aliases, multiparty conversion and configuration via the Email Receiver.",[1453,1454,1455,1456,1457,1458],"eConnect administration detection","invoice routing administration","multiple administrations eConnect","multiparty conversion eConnect","conversion multiple organisations","invoice automatic assignment","2026-07-07","docs",{"og_image":1462},"/images/og/docs.png","Article",{"title":282,"description":1451},"Administration detection: route invoices automatically | eConnect","platform/geavanceerd/administratiedetectie","S1XOe0c_rCUFE_t38uArkluVS1Zz1t_mMjEGsonMErU",[1469,1474,1479,1483,1488,1493,1497,1501,1506],{"id":1470,"path":1471,"stem":1472,"title":1473},"home/cs/index.md","/cs","cs/index","Domů",{"id":1475,"path":1476,"stem":1477,"title":1478},"home/de/index.md","/de","de/index","Home",{"id":1480,"path":1481,"stem":1482,"title":1478},"home/en/index.md","/en","en/index",{"id":1484,"path":1485,"stem":1486,"title":1487},"home/es/index.md","/es","es/index","Inicio",{"id":1489,"path":1490,"stem":1491,"title":1492},"home/fr/index.md","/fr","fr/index","Accueil",{"id":1494,"path":1495,"stem":1496,"title":1478},"home/it/index.md","/it","it/index",{"id":1498,"path":1499,"stem":1500,"title":1478},"home/nl/index.md","/nl","nl/index",{"id":1502,"path":1503,"stem":1504,"title":1505},"home/pl/index.md","/pl","pl/index","Strona główna",{"id":1507,"path":1508,"stem":1509,"title":1510},"home/sk/index.md","/sk","sk/index","Domov",[1512,1521,1528,1536,1544,1552,1560,1569,1576,1583,1590,1598,1605,1612,1628,1635,1640,1646,1652,1658,1664,1671,1677,1684,1692,1698,1706,1713,1721,1726,1731,1738,1744,1751,1759,1767,1774,1780,1789,1795,1801,1807,1813,1819,1826,1833,1837,1841,1848,1852,1858,1864,1869,1874,1880,1886,1897,1905,1913,1920,1926,1931,1942,1948,1953,1959,1964,1970,1976,1984,1990,1996,2003,2009,2015,2019,2026,2031,2037,2045,2049,2056,2062,2067,2072,2077,2083,2088,2094,2101,2106,2116,2122,2128,2134,2140,2147,2153,2159,2165,2172,2182,2188,2194,2199,2206,2211,2216,2220,2223,2227,2231,2235,2239,2242,2246,2251,2255,2259,2264,2270,2276,2282,2288,2294,2300,2306,2312,2318,2324,2330,2336,2342,2346,2352,2356],{"id":1513,"path":1514,"stem":1515,"title":1516,"description":1517,"icon":1518,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1519,"external_url":21,"navigation":595,"redirect":1520},"sections/en/1.solutions/20.sector-wholesale-distribution.md","/en/solutions/sector-wholesale-distribution","en/1.solutions/20.sector-wholesale-distribution","Wholesale and distribution","E-invoicing and invoice processing for wholesale and distribution. Multi-format support, Peppol connectivity and international routing.","box","industries","/en/industries/wholesale-and-distribution",{"id":1522,"path":1523,"stem":1524,"title":1525,"description":1526,"icon":256,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1519,"external_url":21,"navigation":595,"redirect":1527},"sections/en/1.solutions/23.sector-manufacturing.md","/en/solutions/sector-manufacturing","en/1.solutions/23.sector-manufacturing","Manufacturing","E-invoicing and invoice processing for manufacturing and industry. Multi-format support, international routing and automated processing.","/en/industries/manufacturing",{"id":1529,"path":1530,"stem":1531,"title":1532,"description":1533,"icon":1534,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1519,"external_url":21,"navigation":595,"redirect":1535},"sections/en/1.solutions/24.sector-retail-ecommerce.md","/en/solutions/sector-retail-ecommerce","en/1.solutions/24.sector-retail-ecommerce","Retail and e-commerce","E-invoicing and invoice processing for retail and e-commerce. High volumes of incoming invoices, Peppol for business suppliers.","shopping-cart","/en/industries/retail-and-ecommerce",{"id":1537,"path":1538,"stem":1539,"title":1540,"description":1541,"icon":1542,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1519,"external_url":21,"navigation":595,"redirect":1543},"sections/en/1.solutions/25.sector-business-services.md","/en/solutions/sector-business-services","en/1.solutions/25.sector-business-services","Business services","E-invoicing for business service providers. Send via Peppol or invoice portal, from your accounting package or API integration.","briefcase","/en/industries/business-services",{"id":1545,"path":1546,"stem":1547,"title":1548,"description":1549,"icon":1550,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1519,"external_url":21,"navigation":595,"redirect":1551},"sections/en/1.solutions/30.sector-higher-education.md","/en/solutions/sector-higher-education","en/1.solutions/30.sector-higher-education","Hogescholen en universiteiten","E-facturatie voor hoger onderwijs. Peppol-compliant, NLCIUS, OIN-validatie en inkooporderkoppeling.","government","/nl/sectoren/hogescholen-en-universiteiten",{"id":1553,"path":1554,"stem":1555,"title":1556,"description":1557,"icon":1558,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1559,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/automatic-transformation.md","/en/solutions/automatic-transformation","en/1.solutions/automatic-transformation","Automatische transformatie","Automatische conversie tussen factuurformaten zoals UBL en XRechnung.","translate","ai-processing",{"id":1561,"path":1562,"stem":1563,"title":1564,"description":1565,"icon":1566,"image":1567,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1568,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/benefits-e-invoicing.md","/en/solutions/benefits-e-invoicing","en/1.solutions/benefits-e-invoicing","Benefits of e‑invoicing","Lower costs, faster payment and less fraud, with figures from practice.","thumbsup","/images/sfeer/sfeer-duo-monitor.jpg","smooth-e-invoicing",{"id":1570,"path":1571,"stem":1572,"title":1573,"description":1574,"icon":1575,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":21},"sections/en/1.solutions/branches.md","/en/solutions/branches","en/1.solutions/branches","Branches","Sectorspecifieke e-facturatie voor de grootste branches en niches.","category",{"id":1577,"path":1578,"stem":1579,"title":1580,"description":1581,"icon":119,"image":1582,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1568,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-invoicing.md","/en/solutions/e-invoicing","en/1.solutions/e-invoicing","What is e‑invoicing","XML invoice that software processes directly via Peppol, with routing and formats.","/images/sfeer/sfeer-collega-greenroom-lach.jpg",{"id":1584,"path":1585,"stem":1586,"title":1587,"description":1588,"icon":1589,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1559,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-ordering.md","/en/solutions/e-ordering","en/1.solutions/e-ordering","E‑ordering","Purchase-to-pay via Peppol: van order tot factuurmatching.","circle-check",{"id":1591,"path":1592,"stem":1593,"title":1594,"description":1595,"icon":1596,"image":1597,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1568,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/e-procurement.md","/en/solutions/e-procurement","en/1.solutions/e-procurement","E‑procurement","Procurement from order to invoice, including matching via Peppol.","assignment-check","/images/sfeer/sfeer-developer-scherm-analyse.jpg",{"id":1599,"path":1600,"stem":1601,"title":1602,"description":1603,"icon":1604,"image":1567,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1559,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/email-classification.md","/en/solutions/email-classification","en/1.solutions/email-classification","E-mailclassificatie","Classificeert inkomende e-mails; alleen relevante documenten naar verwerking.","envelope",{"id":1606,"path":1607,"stem":1608,"title":1609,"description":1610,"icon":1611,"image":1597,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1559,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/hybrid-processing.md","/en/solutions/hybrid-processing","en/1.solutions/hybrid-processing","Hybride verwerking","E-facturen, PDF's en scans in een stroom, zonder handmatige triage.","workflow",{"id":1613,"path":1614,"stem":1615,"title":887,"description":1616,"icon":119,"image":21,"columns":1617,"tabs":1621,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/index.md","/en/solutions","en/1.solutions/index","E-invoicing solutions for large organisations. Send at scale, automate processing and run sector-specific Peppol routes, on a single platform.",[1618,1619,1620],{"key":1568,"label":890},{"key":1559,"label":893},{"key":1519,"label":896},[1622,1624,1626],{"key":1568,"label":890,"link":1623},"/en/smooth-e-invoicing",{"key":1559,"label":893,"link":1625},"/en/ai-processing",{"key":1519,"label":896,"link":1627},"/en/industries",{"id":1629,"path":1630,"stem":1631,"title":1632,"description":1633,"icon":1634,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1568,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/international-invoicing.md","/en/solutions/international-invoicing","en/1.solutions/international-invoicing","International invoicing","Multiple countries from one platform, with local formats and ViDA-ready.","globe",{"id":1636,"path":1637,"stem":1638,"title":901,"description":1639,"icon":356,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":1568,"external_url":21,"navigation":595,"redirect":21},"sections/en/1.solutions/invoice-portal.md","/en/solutions/invoice-portal","en/1.solutions/invoice-portal","Send free e-invoices via Peppol. Create an account in minutes and start right away. Ideal for freelancers and small businesses.",{"id":1641,"path":1642,"stem":1643,"title":1644,"description":1645,"icon":422,"image":21,"columns":21,"tabs":21,"nav_column":21,"nav_tab":21,"external_url":21,"navigation":42,"redirect":21},"sections/en/1.solutions/invoice-processing.md","/en/solutions/invoice-processing","en/1.solutions/invoice-processing","Invoice processing","Process every invoice automatically: PDF, scan, email or e-invoice. 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